How do employee self-service portals help in managing payroll issues

Traditionally, payroll functions within organizations operate like a black-box. The only thing that comes out for employees are payslips and tax reports (apart from salary credits, of course & issue of cheques in some traditional companies). Today, with the availability of online employee self-service portals for payroll, this process is getting a lot more transparent (yet secure & authenticated). This is an important factor to consider, when choosing a vendor for payroll outsourcing.

employee self-service portal

employee self-service portal

With individual logins to the online employee self-service portals, employees are now able to access their digital payslips, tax reports and a lot more 24*7. This is very convenient for employees, as they do not need to depend on their HR teams for every small requirement (related to payroll reports)

Here are some of the known benefits of having a fully functional online web portal for payroll

1) View/Access/Print payslips - Employees today need their payslip for a variety of reasons including opening of Bank accounts, applying for credit cards, applying for different types of loans, Visa applications etc. Requesting for a copy of the payslip from HR department every time tends to be a lengthy process. The online access helps solve this problem completely.

2) Making their own tax declarations - Several times, payroll teams make errors in tax computations purely because they have not factored the employee tax declaration appropriately (data entry errors). By giving the power of the declaration to employees via their logins, employees can be sure that their tax declarations are submitted right.

3) Grievance Management - With online payroll portals,provided by payroll outsourcing vendors like Paysquare it is possible to manage employee grievances via email. This offline process helps employees a lot, as they don’t need to leave their desks to take up their grievances with the HR/payroll teams. Typically resolutions happen over email and pretty quickly.

Paysquare, with its web based myPayroll™portal provides secure logins to employees.

Click the links to find more details about Managed Payroll services and payroll outsourcing services from Paysquare 

For more details about how payroll processing with Paysquare helps you,click here 

Regards,

Atul

sales@paysquare.com

Twitter @PaysquareIndia

The importance of having a highly customizable payroll software in payroll processing

Payroll processing requirements at every organization are different. This could be due to different HR policies, different team structures, different pay structures, requirement for different types of MIS reports etc. To fulfill these varied requirements at different  companies, companies need to plan for a lot of customization on their payroll software. Also these are not one-time changes and these will change, based on change in policies or change in govt. regulations.

Customizable Payroll Engine

Customizable Payroll Engine

Running payroll manually is simply not possible, once you go beyond a certain number of employees. Automation is the key, but companies do not have the capability to invest in the software needed. Having invested in a software, they do not have the capabilities to customize the software based on changing requirements.

The ideal situation is to have an external vendor manage payroll and the necessary software related to it. With ‘Precision’, Paysquare is able to meet these requirements very well. Precision is the back-end payroll software that has been developed by Paysquare. It packs years of knowledge in payroll processing and enables Paysquare to automate the payroll processing to the extent possible. Also since it is developed in-house, it is possible to customize it to meet exact requirements of clients.

Click the links to find more details about Managed Payroll services and payroll outsourcing services from Paysquare  

For more details about how payroll processing with Paysquare helps you, click here 

Regards,

Atul

sales@paysquare.com

Twitter – @PaysquareIndia

Enabling employees to access their digital payslips & tax information anytime, including archives

Running payroll and distributing physical payslips is a cumbersome task. These payslips are used by employees for meeting various requirements like applying for visa, applying for home loans/personal loans, Insurance applications etc. Not all employees are well organized and most employees end up losing track of their payslips, as they do not file it properly.

Digital payslips in web based logins

Requirement of digital payslips

In such cases, employees often reach their HR departments to get a new payslip issued. This is usually a cumbersome task for most HR departments, as they need to locate the data and re-print payslips for the employee. They also need to make sure that the employee has the right approval process in place, before the payslip is issued again to him.

From an employee point of view, he has to face a lot of frustration, as it often takes several days for him to get a duplicate payslip from the HR department. He fails to understand the intricacies involved.

In case organizations resort to digital payslips and these are made available to employees through web based portal logins, then most of these problems related to current payslips as well as old ones is solved. Employees are able to view their consolidated payslips anytime they wish. Whenever they need it, they can themselves access their payslips and print it.

Paysquare, with its web based  ‘myPayroll’ portal provides secure logins to employees. Through these logins, employees can directly go and view or print their payslips as and when required.

Click the links to find more details about Managed Payroll services and payroll outsourcing services from Paysquare  

For more details about how payroll processing with Paysquare helps you, click here 

Regards,

Aditya

sales@paysquare.com

Twitter – @PaysquareIndia